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4 Order Summary Screen
The Order Summary screen displays a summary of the purchase order information, for the order selected on the Recent Orders page. To access the Order Summary screen:
1. Tap on any order in the Recent Orders screen. The Order Summary screen appears.
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| Area | Description |
|---|---|
| Header | Displays the following information pertaining to the selected record: • Supplier Site Name • Status |
| Order Details | • Total Cost - Represents the total cost of the order in the order’s currency. It is calculated as the sum of the order quantity times the order cost for each item location on the order. • Total Retail - Represents the total retail value of the order in the order’s currency. It is calculated as the sum of the order quantity times the unit retail price for each item location on the order. • Dates - The following choices are available: |
| – Not Before - Represents the start of the shipping window for a purchase order. – Not After - Represents the end of the shipping window for a purchase order. – OTB EOW - Represents the OTB End of Week date for a purchase order.**Note:**Only displays if OTB is enabled in the Merchandising application by setting the OTB system option to Yes. • Terms - The ID and description of the payment terms for the order. • Created By - Represents the User ID of the person who created the purchase order. | |
| OTB Details (Only displays if OTB is enabled in the Merchandising | Displays the OTB details for the order, by subclass. This section allows you to tap on the “Next >” and ”< Prev” links to see each subclass represented on the order to view the impact on that subclass’s OTB). For each subclass the following is displayed. |
| application by setting the OTB system option | • Department, Class, and Subclass combinations for the order followed by the subclass name. |
| to Yes.) | • The total OTB budget for the subclass in the end of week date for the Purchase Order. The Purchase Order and order type are shown in the order currency. |
| • The OTB graph presents the total value of received and approved orders for the subclass, order type, and OTB EOW day shown. The order cost is represented separately for unapproved orders. The red line in the graph represents the budget amount to show you visually whether you are over or under your OTB budget. The following fields have icons to represent their corresponding values in the graph: | |
| – Received- Received amount on the OTB table for subclass, OTB EOW date, and order type. – Outstanding- Approved amount on the OTB table, less received amount, for the subclass, OTB EOW date, and order type. – Open- Indicates the open budget in this subclass for purchases calculated as Budget minus Received minus Outstanding. • Warning Symbol and Message - If the open to buy budget for one or more subclasses represented on the order has been exceeded, a warning symbol and message displays at the bottom of this area. The message will read “One or more subclasses on the order have exceeded their Open to Buy.” | |
| Items | Displays the following information for each item on the purchase order: • Item Description • Item Number • Quantity - shows the quantity ordered for the item |
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| Area | Description |
|---|---|
| Available Actions | You will have one or more actions available to perform on the order, based on your user privileges and order status. Available actions include: |
| • Approve | |
| • Reject | |
| • Cancel Order | |
| • Update Dates | |
| • Share |
| Order Status | User Privilege | Available Actions |
|---|---|---|
| Worksheet | View Orders | Share |
| Worksheet | Maintain Orders | Update Dates, Cancel Order (only if order was previously approved), Share |
| Worksheet | Approve Orders | Approve, Update Dates, Cancel Order (only if order was previously approved), Share |
| Submitted | View Orders | Share |
| Submitted | Maintain Orders | Reject, Update Dates, Cancel Order (only if order was previously approved), Share |
| Submitted | Approve Orders | Approve, Reject, Update Dates, Cancel Order (only if order was previously approved), Share |
| Approved | View Orders | Share |
| Approved | Maintain Orders | Update Dates, Cancel Order (only if order was previously approved), Share |
| Approved | Approve Orders | Update Dates, Cancel Order (only if order was previously approved), Share |
| Closed | View Orders | Share |
| Closed | Maintain Orders | Share |
| Closed | Approve Orders | Share |
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In this guide
- Guide: Recent Orders Mobile User Guide
- Previous: 3 Recent Orders
- Next: 5 Order Details